The CC (carbon Copy) and BCC (Blind Carbon Copy) fields are there to enable you to email multiple people a message as follows;
Example 1:: You work for a company and want to proceed with an order that was sent from firstname.lastname@example.org – You also want to make your boss aware that you’ve placed the order.
You therefore reply from email@example.com and put firstname.lastname@example.org in the CC field. This emails both the supplier and your boss in one.
If you don’t wish all email recipients to see hat you’ve included someone else in the communication, such as your Boss, you’d enter the email(s) in the BCC field.
Example 2:: Your forwarding on a funny joke or something of interest.
If you put everyone in the TO field you are SHARING their email addresses with everyone involved, and any parties which might then be forwarded the email later in the chain. This is great for spammers and virus writers as they can gather huge quantity’s of valid email addresses from one single email.
Doing the above the correct way you would put yourself in the TO field, (If your email client requires the TO field to contain a valid entry), everyone else goes in the BCC field. This way you won’t be sharing anyone’s email and wont therefore put your friends and colleagues at risk of ending up on Spam email lists.
In the real world when sending letters or items of importance we often choose to send post via Recorded Delivery, meaning that we have proof that not only did we send it but it was also signed for at the recipients address.
Email offers the same sort of functionality, but it is Important to note “Not all servers support sending ‘Delivery Reports’ & not all clients will send ‘Read Receipts’ “
When sending an email from a client such as Outlook, you can click on the options menu and select to request either Read or Delivery Reports, or Both. Example of Outlook 2013.
A ‘Read Receipt’ means that the ownness is on the receiver of the email to choose to send either a ‘Read’ or ‘Not Read’ status in reply. Some mail programs ask you whether you want to send a Read Receipt ‘Outlook being one of them’, others like the iPhone/iOS devices simply send one regardless.
A ‘Delivery Report’ is different in that the ownness is on the receiving mail server, so for wyremail.co.uk it’s our own server that sends out delivery reports. A delivery report confirms that a ‘Mail Server’ received the message and has sent it to the users mailbox. This doesn’t mean that the user has actually looked at their email or read it.
Email was never designed for sending large files, and it has been something that over time, mail servers have gradually increased their allowed mail size, with most now-a-days accepting an overall email size of 20Mb and some accepting 50Mb or above.
When sending other people files that are above 15Mb in size you should really consider an alternative option, such as file transfer sites, a list of which can be found here. We’re always interested in hearing about new services or programs of interest, so if you have any comments or alternatives you’d like to recommend please get in touch
Another great alternative, that many of us here use is DropBox. DropBox is essentially Synchronised online storage or Cloud based storage. Where it differs from some other cloud based stoarge, is that it synchronises all folders you wish between the cloud and any supported device(s). These devices include, PC’s, laptops, Macs, Linux computers and mobile devices like iPhones, iPads, Blackberry’s and Android based devices.
You can use it freely and store 2GB of data straight off, with up to 18GB of space when you refer people. So get an extra 500MB of space straight away by clicking our referral here
The Greatest things we love about DropBox;
When sending large email first consider the alternative means, because temporary files can be better shared using a Public link to files in your DropBox account, and for sharing more permanent files between specific groups then shared DropBox folders can vastly same on time and hassle.